This policy outlines the way in which Independent Schools Victoria and Victorian Independent Schools Block Grant Authority Limited (collectively referred to as ISV) will collect, use, manage and disclose personal, sensitive and health information (collectively referred to as personal information).
2. What is personal information?
Personal information is information or an opinion:
ISV is bound by the Australian Privacy Principles (APPs) set out in the Privacy Act 1988 (Cth) (Privacy Act). The APPs regulate the way that personal information is collected, used, disclosed and managed.
3. What is sensitive information?
Sensitive information is information or an opinion about a person’s:
Sensitive information will only be used and disclosed by ISV for the purpose for which it was provided by you or a directly related secondary purpose, unless you provide consent to another secondary use or disclosure, or where the use or disclosure of that sensitive information is allowed by law.
4. What is health information?
Health information includes information or opinions about a person’s:
Health information will only be used and disclosed by ISV for the purpose for which it was provided by you or a directly related secondary purpose, unless you provide consent to another secondary use or disclosure, or where the use or disclosure of that health information is allowed by law.
5. Information collected by ISV
ISV will only collect personal information that is reasonably necessary for, or directly related to ISV’s activities or functions, or to which you have consented.
The type of information ISV collects and holds includes (but is not limited to), personal information about:
Such personal information may include your:
6. Exception in relation to employee records
The APPs and this policy do not apply to ISV’s treatment of ISV’s employee records where the treatment is directly related to a current or former employment relationship between ISV and the employee.
7. How ISV collects personal information
ISV may collect personal information about you in the following ways:
8. Your obligations when you provide us with the personal information about other persons
You must not provide ISV with personal information about any other person unless you have the express consent of that person.
If you provide ISV with such information about another person, before doing so, you must:
9. Why ISV collects personal information
The primary purposes for which ISV may collect, hold, use and disclose personal information include:
ISV may also collect, hold, use and disclose personal information for other purposes explained at the time of collection or which are:
10. Use of personal information
ISV will only use personal information it collects for the primary purpose of that collection, and for such other secondary purposes that are related to the primary purpose of that collection and are reasonably expected by you or to which you have consented.
If you are a student, the primary purpose of collecting your personal information is to:
If you are a job applicant the primary purpose of collecting your personal information is to assess your application and, if successful, to engage you as an employee, staff member, consultant or contractor.
ISV staff members, consultants and contractors
If you are a staff member, consultant or contractor, the primary purpose of collecting your personal information is:
Member school staff and governors
If you are a staff member or governor of a member school, ISV’s primary purpose of collecting your personal information is to provide services to member schools, including (but not limited to):
11. Disclosure of your personal information
ISV may disclose personal information to:
ISV will not disclose personal information to any other third party unless one of the following applies:
12. isRecruit Platform
ISV owns and operates the website located at recruit.iseducation.com.au (isRecruit).
If you are a job applicant, ISV may collect, use and disclose your personal information when you:
Job applicants acknowledge that ISV may disclose personal information in relation to a job application to an employer or their nominated representative. The use of personal information by an employer or their nominated representative is not within the control of ISV and ISV does not accept responsibility for the collection, use or disclosure of that information by the employer or their nominated representative. ISV encourages job applicants to review and understand the privacy policies of the employer before providing any personal information.
Any questions that job applicants have relating to a job advertised on isRecruit should be directed to the employer.
If you are an employer, ISV may collect, use and disclose your personal information when you:
Job applicants may upload a resume to isRecruit and use their resume when applying for a job.
Job applicants can delete their resume from isRecruit at any time. However, ISV cannot control the use or disclosure of resumes that have been accessed by other users. Deleting a resume will mean that it is no longer accessible to the registered user. Deleted records may still be stored by ISV in backup systems for a period of time.
13. Overseas disclosure of personal information
From time to time, for the purpose of carrying out ISV’s functions and activities, ISV may need to disclose personal information to third parties who are located in countries outside of Australia (overseas recipient). Such information will only be disclosed with your consent and in accordance with the APPs.
14. Management and security of personal information
ISV takes all reasonable steps to protect the personal information it holds from misuse, loss, interference, unauthorised access, modification or disclosure. However, ISV will not be held responsible for events arising from unauthorised access of your personal information.
Some of the measures ISV implements to protect the integrity of your personal information include:
Your personal information will be retained for only as long as it is needed, and it will then be disposed of lawfully and securely.
15. Data Breach Response Plan
If a data breach occurs, ISV will comply with the Data Breach Response Plan.
16. Updating personal information
ISV endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. You have a right to access your personal information held by ISV and to seek corrections to this information, subject to exceptions in the Privacy Act.
Please let ISV know as soon as possible if there are any changes to your personal information or if you believe the personal information ISV holds about you is not accurate, complete or up-to-date.
To make a request to access your personal information held by ISV or to update your personal information, contact ISV in writing at the address below.
17. How to make a complaint
If you wish to make a complaint about how ISV has collected, used or disclosed your personal information, please contact ISV using the contact details below. You will need to provide ISV with sufficient details regarding your complaint, together with any supporting evidence and information.
ISV will refer your complaint to its Privacy Officer who will investigate the issue and determine the steps (if any) that ISV will undertake to resolve your complaint. ISV will contact you if it requires any additional information and will notify you in writing of the outcome of the investigation.
If you are not satisfied with our determination, you can contact ISV to discuss your concerns or contact the Office of the Australian Information Commissioner (OAIC) via www.oaic.gov.au or by telephoning the OAIC’s enquiry line (1300 363 992)
18. How to contact ISV
If you have any questions, comments, or complaints, about this policy or its implementation, or requests to access or update your personal information please contact the Privacy Officer at ISV at:
Address: PO Box 119 North Melbourne VIC 3051
Telephone: (03) 9825 7200
19. Changes to this policy
ISV may amend this policy from time to time. If it does, the amended policy will be available at www.is.vic.edu.au
Revised: April 2021