Student Enrolment and Records Officer

ABOUT US

Camberwell Grammar School is an independent Anglican day school for boys from Pre-Preparatory to Year 12. We aim to give every student in our care the very best possible education in order to prepare them for life beyond school. We are a learning community, which encourages staff, students, past students and parents to involve themselves fully in all aspects of school life and to identify themselves with its values: Learning, Respect, Integrity, Courage and Optimism. We are proud of the warm spirit and sense of community that characterises our school family.

Our School campus is located in the leafy inner east suburb of Canterbury, on land originally inhabited by the Wurundjeri People of the Kulin Nation, and blends period architecture with exciting contemporary design and state-of-the-art facilities.

ABOUT THE ROLE

We are seeking a dedicated and detail orientated Student Enrolment and Records Officer to join our Admissions team in a progressive, well-resourced, and supportive educational environment.

In this role, you will ensure the accuracy and integrity of student enrolment and academic records, maintaining compliance with school policies, government legislation, and relevant education regulations. You will also provide timely reports and data analysis for internal purposes and government agencies.

This is a permanent, part time (FTE 0.8), year round position, worked across four days per week. We are open to discussing the specific working days with the successful candidate. The preferred commencement date is Monday 13 April 2026.

ABOUT YOU

You are a highly organised and detail oriented administrator, with demonstrated experience managing sensitive student information. You exercise sound judgement, discretion and professionalism in all interactions, and are committed to delivering responsive, polished service to families and colleagues alike.

You will bring a structured, methodical approach to enrolment and records management, ensuring accuracy, compliance and efficiency while contributing positively to a collaborative school community.

Knowledge & Skills

·       Minimum 3 years’ experience in a busy administrative or enrolment-focused role, preferably within education.

·       Strong understanding of student enrolment processes, record-keeping and statutory reporting requirements.

·       Discretion and professionalism when handling sensitive information.

·       Exceptional attention to detail, with efficient and accurate data entry skills.

·       Demonstrated experience maintaining and integrating data across key school platforms, including TASS, Funnel / Digistorm, Schoolbox, Consent2Go, or other school management / database systems.

·       Proficiency in the Microsoft Office Suite.

·       Excellent written and verbal communication skills, with the ability to liaise professionally with families, staff and external stakeholders.

·       Experience in digital and physical file management, archiving and document publishing.

·       Strong analytical capability, with the ability to extract, interpret and present data for reporting purposes.

·       Proficiency in coordinating communications and scheduling using Outlook.

Qualifications

·       Current Working with Children Check

·       Current National Crime Check

WHY JOIN CAMBERWELL GRAMMAR SCHOOL?

At Camberwell Grammar School we have a vision of learning which encompasses all aspects of life – not just the intellectual, but also the social, cultural, physical and spiritual. Our programs are deliberately structured to educate the whole student – not just the mind. We hope to educate committed citizens of the future, interested and passionate about the problems facing our world and with the skills necessary to do something about them.

You will play a pivotal role in this vision.

BENEFITS OF WORKING AT CAMBERWELL GRAMMAR

·       Professional learning and development opportunities

·       Competitive remuneration

·       Access to outstanding state of the art facilities

·       A progressive, supportive and well-resourced educational environment

·       A welcoming, innovative and passionate team

Applications will be reviewed as they are received, and as such, the recruitment process may commence immediately.

Applications close: 1 March 2026 at 11.00pm.

NO AGENCIES PLEASE

Child Safety Commitment Statement

Camberwell Grammar School is unwavering in its commitment to the safety and wellbeing of all children and young people in its care. We are dedicated to creating a secure, inclusive, and respectful environment where every student feels valued, respected, and empowered to thrive.

Child Safety and Wellbeing Responsibilities

This role involves active participation in maintaining and promoting child safety and wellbeing across all aspects of school life. Your duties and responsibilities include:

Ensuring Safety:

·       Actively identify, assess, and mitigate risks to child safety within the school environment, both physical and digital.

·       Implement the school’s child safety policies and practices to safeguard students from harm.

Fostering Wellbeing:

·       Create a positive and inclusive environment that supports the emotional, social, and academic needs of all students.

·       Work collaboratively with students, families, and colleagues to promote a culture of respect, inclusion, and safety.

Responding to Concerns:

·       Monitor and report any concerns or incidents regarding child safety to the school’s Child Safety Officer or designated authority.

·       Maintain accurate and confidential records of all child safety concerns or incidents.

Engaging with Diverse Needs:

·       Support children from a variety of cultural, linguistic, and socioeconomic backgrounds.

·       Demonstrate an understanding of and commitment to meeting the unique needs of students with disabilities or other specific challenges.

Modelling Ethical Conduct:

·       Exhibit professional behaviour that aligns with the school’s values and child safety standards.

·       Lead by example to foster a culture of trust, respect, and accountability.

Camberwell Grammar School invites candidates who share our commitment to child safety and wellbeing to contribute to our community and help every student reach their full potential.