Campus Administrator Assistant

Are you an organised, friendly, and proactive administrator who enjoys being the welcoming face of an organisation? Do you thrive in a role where no two days are the same and your work directly supports young people and their families?

We’re looking for a Campus Administrator Assistant to join our vibrant community school team on a part-time basis (0.6 FTE). This role is perfect for someone who enjoys a mix of front-of-house reception, administration, and collaboration with a passionate school team.

About us

The Y Community School was established in 2024 to respond to the needs of young people who are disengaged or at significant risk of disengaging from mainstream education. The school is part of Y Whittlesea, a not-for-profit that happens to be part of the oldest youth organisation in the world (YMCA), where all profits go back into our communities. Our senior campus in Epping crafts a safe and inclusive learning environment for young people aged 15-20 who may have faced disengagement from education. We're all about providing support, services, and programs to empower students to achieve their goals.

About the role

As the Campus Administrator Assistant, you will be the first point of contact for our school community, creating a warm and professional environment for students, families, visitors, and staff.

Working closely with the Senior School Administrator and campus leadership, you’ll help ensure the smooth day-to-day running of the campus through a range of administrative, communication, and support tasks. You’ll also have the opportunity to take initiative, contribute ideas, and support events and activities that enrich the school experience.

Key responsibilities include:

• Front of House Duties
  • Welcome and assist students, families, visitors, and contractors at the campus reception.
  • Coordinate visitor sign-in and sign-out processes, including late arrivals and early student departures.
  • Answer incoming calls and respond to general enquiries from staff and families
• Administrative Support
  • Maintain accurate student and campus records in the school management system.
  • Provide general administrative support to the school and leadership team.
  • Manage office supplies and assist with logistical organising excursions, events, and activities.
  • Campus First Aid Officer duties — maintaining first aid supplies, recording incidents, and supervising administration of student medication
• Teamwork & Communication
  • Work collaboratively with the Senior Administrator, school leadership, and support services.
  • Communicate professionally with students, families, and staff.
  • Maintain confidentiality and follow school policies and procedures.
  • Contribute ideas to improve administrative processes and campus operations.

For a more detailed description of the role, check out the Position Description

Why join us?

• Purpose-driven work – Be part of a community school helping young people reconnect with education to build positive futures.
• Supportive team culture – work alongside a friendly, collaborative team.
• Flexible part-time role - 0.6 FTE with some flexibility to negotiate your days to support work-life balance.
• Salary packaging – enjoy the benefits of not-for-profit salary packaging to increase your take home pay after tax.
• Free on-site gym access and parking

About you

You are friendly, organised, and enjoy helping people. As a strong communicator, you create a warm and welcoming environment for students, families, and visitors. You’re a team player who enjoys variety in your day, takes initiative when needed, and brings empathy, patience, and understanding when working in a diverse, student-focused environment.

What you’ll need

• A current Employee Working with Children Check (or ability to obtain)
• National police check dated in the last 6 months (and an international police check if you’ve lived/worked overseas in the past 5 years).
• Current level 2 First Aid and CPR is recommended prior to appointment (if possible).
• Experience in a front-of-house position, or administrative role.
• Knowledge of the purpose and context of the Y Community School and the community it serves.
• Experience working with the diverse needs of young people and those from diverse backgrounds, abilities and additional needs.
• Previous experience in the school system is desirable but not essential.

How to apply

We invite you to submit your resume and cover letter by clicking the ‘Apply Now’ button.

Applications close date: Tuesday 31st March 2026

We encourage you to apply as soon as possible, as screening and interviews may commence as applications are received. This position may close early if a suitable candidate is identified before the official closing date.

For enquiries about the role, please contact Sarah Abbott, Campus Principal on 03 9407 6229 or email sarah.abbott@yschool.vic.gov.au. You can also email recruitment@ywhittlesea.org.au (applications must be submitted via the job ad to be considered, please do not apply by email).

Safeguarding Children and Young People

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened (including police checks) to make sure that the right people are in the right roles.

To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy:

https://ymca.org.au/about-us/safeguarding-children-young-people/safeguardingresources/

The Y is an equal opportunity employer and is committed to the safeguarding of children and young people.