Manager of Administrative Operations and Executive Services

We are seeking an exceptional Manager of Administrative Operations and Executive Services to join us in a full-time, ongoing capacity. This is a senior operational role, central to the smooth functioning of the College and pivotal to strengthening how our administrative services support staff, students and families.

At ELTHAM College, we grow the heart and mind of each child. We believe school is a daring adventure — where students learn to think independently and prepare for a future of exciting possibilities. ELTHAM College is an independent co-educational school located in the Nillumbik Shire, on 98 acres, in the northeast of Melbourne.

Located in an extraordinary environment, students experience an engaging, rigorous world-ready curriculum while being supported with warmth, care, and respect.

About the Role

This is a high-impact leadership role responsible for:

• Leading the day-to-day operations of the Principal’s Office, Reception and broader administrative services
• Building a consistent, professional and high-quality service culture across the College
• Managing and mentoring front-of-house and administrative staff
• Ensuring efficient, compliant and welcoming visitor and reception processes
• Introducing clear operational standards, templates and administrative protocols
• Providing trusted, discreet executive support to the Principal

A key early focus will be leading a whole-school Administrative Operating Model Review, identifying opportunities to streamline systems, clarify roles, reduce duplication and embed smarter, more scalable practices — including greater use of Microsoft 365 tools, workflow automation and AI-assisted templates.

You will work closely with the Principal and Executive Team to implement contemporary, efficient administrative systems that enhance service quality and support the College’s strategic priorities.

About you

You are a highly capable administrative leader who combines operational expertise with strategic thinking. You bring:

• Demonstrated experience leading or coordinating administrative functions (school experience highly regarded)
• Proven project management and change leadership capability
• Strong organisational and prioritisation skills in complex, fast-paced environments
• Exceptional written communication and attention to detail
• Advanced Microsoft 365 proficiency and confidence using digital tools to improve workflow
• The discretion, judgement and professionalism required to support senior leadership

You are calm under pressure, service-oriented, and motivated by building systems that make work clearer, smarter and more effective.

Why Join ELTHAM College?

• Play a pivotal leadership role with real whole-school impact
• Lead meaningful organisational improvement and system redesign
• Work closely with an engaged and forward-thinking Executive Team
• Join a values-driven College committed to innovation, global citizenship and technology
• Be part of a supportive, professional community located in an extraordinary natural environment

Be inspired by the young people of the College and have the green and leafy surrounds of the ELTHAM College Research campus as your work backdrop! 

Applicants must be entitled to live and work in Australia. 

Click here to view the full Position Description

Application

To apply, please submit a cover letter and curriculum vitae, addressing the key selection criteria to ELTHAM College at employment@elthamcollege.vic.edu.au.

Close date: Tuesday 24 March 2026

Applications will be reviewed as they are received, and ELTHAM College reserves the right to interview shortlisted candidates and appoint at any stage prior to the closing date.

Child Safety at ELTHAM College

All staff at ELTHAM College are responsible for providing a safe environment and the protection of children and young people within our care, including promoting physical, emotional, and cultural safety. All staff are responsible for reporting information about suspected child abuse. All staff share in the responsibility for the prevention and detection of child abuse and promptly raise any issues or concerns about a child’s safety. All staff are required to follow the School’s Child Safe policies and Child Safety Code of Conduct.